REQUIRED EDUCATION, DEGREES, CERTIFICATES, AND/OR LICENSE: Associate Degree in Accounting, Business Administration, Finance or related field required. Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration or related field preferred but not required. Other Certificate programs may be required after employment.
EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS: Two years experience with any of the following; financial planning, treasury services, public investment, auditing, or similar. Knowledge of applicable local, state, and Federal statues, rules, codes, regulations, requirements, City of Pittsburg policies and procedures, and other governing documents. Knowledge and or experience in public funds investing; investment vehicles and risks of investing public funds. Knowledge of the Public Funds Investment Act. Knowledge of the principals of Generally Accepted Accounting Principles. Knowledge of municipal bidding and contracting and governmental purchasing procedures. Knowledge of principles and practices of centralized budgetary and actual accounting, purchasing, accountings payable, financial management and control. Skill in operating a computer and utilizing a variety of software such as Excel and Word. Skill in employing financial systems and procedures to establish, control and maintain the accounts, general ledger and budget of the City. Skill in the financial audit and control process. Financial Services City Secretary City Manager
Salary Position Skill in developing and maintaining effective working relations with other city departments, personnel, contractors, vendors, the general public.
JOB SUMMARY: Under daily administrative direction of the City Secretary, this position will be responsible for financial bookkeeping including assisting with budget development and monitoring, long and short-term investments, treasury services, purchasing, payables, merchant services, internal audit controls, payroll and other functions of the city as deemed appropriate by the City Manager. ESSENTIAL JOB FUNCTIONS:
Ensure the city follows all federal, state, and local public financial reports, records, and transparency. Maintain and implement the city’s investment policy, and ensures financial officers have proper Public Funds Investment training. Assist in setting objectives, develops procedures, and proposes changes in existing financial methods.
Assist City Manager in preparing and implementing the city budget. Provides budget drafts and final budget documents for review by city officials. Monitors budget throughout fiscal year and provides detailed year to date budget reports to City Manager for budget controls. Reviews and advises appropriate officers and department heads with respect to their departmental expenditures on a monthly basis.
Responsible for the development of procedures of a sound financial management and control system. Identifies, monitors, reviews, and makes recommendations regarding the city’s long and short-term investment objectives, strategies, placements, and goals in according with the City of Pittsburg Investment Policy and the Public Funds Investment Act. Provides financial reports and statements to City Manager as needed.
Responsible for preparing and maintaining the City’s monthly Investment Report in accordance with the Public Funds Investment Act and the Texas Comptroller. Provides Investment Report to City Officials on Council Agenda for quarterly review
Responsible for maintaining, generating, and submitting the City’s local debt reports in accordance with the Texas Comptroller Office. Advises on city’s debt, maintains the City’s debt services, and processes debt payments.
Responsible for treasury services, city bank accounts, monitors bank accounts online, bank reconciliations, daily cash activities at City Hall, and merchant services accounts and processing.
Responsible for City’s general ledger system, journal entries, financial statements, city employee payroll programs and activity, city’s accounts payable system, city sales tax collection, sales tax reports, and sales tax records and distribution. Responsible and processes the employee payroll system in accordance with city policy and all applicable Federal and State labor and wage agencies and laws. Processes all time sheets, tracks and maintains vacation, sick, comp, and other leave time for employees, prepares, processes, and tracks the employee retirement program with TMRS. Coordinates and maintains the city’s employee salary, pay scale, and step program for the City Manager.
Coordinates all activities associated with the city’s independent auditors; works with auditors in gathering and presenting requested information/documentation; responds to inquiries. Presents audit findings to City Manager and City Officials; identifies and recommends areas of improvements, policy and procedure modifications and other changes identified by the audit process; supervises staff in area of assignment.
Responsible for the development and implementation of internal financial and audit controls for City Hall processes and procedures as it relates to daily cash activities, deposits, cash drawers and balancing, purchasing, and payables.
Monitors expenditures, purchases, and under direction of City Manager establishes purchasing requirements, policies, and procedures.
Assist the City Secretary with monitoring and maintaining financial records for all city grant and grants programs that the city was awarded.
Willingness and ability to work in a bullpen open office environment. Will be required to share in the responsibilities with other employees to answer phone calls, take messages, and process drive through and front desk water bills and other transactions.
Technical assistance and supervision is provided in difficult or unusual cases, but otherwise the employee is expected to exercise independent judgment within established guidelines.
May be required to file, sort, carry, hold, lift, push and pull a minimum of 30 pounds; climb ladder to keep the assigned areas clean and retrieve records and/or supplies from storage or archives room.
Send in your resume at https://www.pittsburgtx.gov/Jobs.aspx?UniqueId=100&From=All&CommunityJobs=False&JobID=Financial-Services-8.